Another key benefit of the VRE and Office integration is the ability to receive email alerts whenever content is created or updated. These alerts allow the flexibility of seeing content changes without having to access the SharePoint site. This could be a very helpful feature to utilize since there will likely be many changes to site content and documents throughout the project’s lifecycle. Since these alerts are configurable, you can select the combination of options that best fits your needs.
Within a document library or list, an email alert can be assigned to individual documents or to an entire library or list. Below, you are about to configure an alert on a selected document by using the SharePoint Ribbon.
Alerts are customizable, so you have the ability to choose whether you are alerted every time anything changes in the library, only when new items are added, when existing documents are modified, or when items are deleted. This way you won’t have to actively monitor the VRE to know what is going on with the project. In the screenshot below, you will set up an alert so you will be notified when anything changes in the Document Work Environment.
Once an alert has been created, it can be monitored in Outlook 2010 from the Manage Rules and Alerts option in the Ribbon. Additionally, alerts can also be managed from within SharePoint as well.
